Supply Management

Clinical description

• The HIV program requires uninterrupted supply of large amounts of HIV related commodities

(ARVs, test kits, OIs/STI drugs, condoms, lab reagents and supplies).

• A dedicated HIV Program Logistics Team (HIV Logistics), working under MOH Depts. for Health

Technical Support Services and for HIV/AIDS actively coordinates procurement, supply planning and distribution of HIV related commodities, technical support and system strengthening to all health facilities providing ART services.

• Stock-outs lead to interruption of life-saving health services. ARV stock-outs are especially

serious because patients who interrupt treatment can develop drug-resistant HIV which can be transmitted to others. Minimum stock levels for HIV commodities are:

o 6 months at the central warehouse o 2 months at the health facilities

• Responsibilities:

o All health workers: fill standard MOH forms, patient cards, registers, reporting forms o Pharmacy in-charge: manage and account for all commodities received o District Health Management Teams: coordinate and supervise o HIS Officer: ensure quality paper / EMR data as this guides supply management

• Contact HIV Logistics by email (hivdeptlogistics@gmail.com) or call toll-free on working days

(7:30 – 16:30):

o 5 91 91 (from Airtel phone)

o 68 82 (from TNM phone)

• Call HIV Logistics for help and get an authorization code before any of the following

transactions with ARVs, test kits and all other HIV related commodities:

o Additional supplies from warehouse o Moving stocks from/to another facility o Disposing expired/spoiled stocks

• Notify HIV Logistics about (even if suspected):

o Damaged or inappropriate stocks received.

o Serious (suspected) side effects.

HIV commodity supply cycle