Manual reporting of registration data

Clinical description

• For all new patients registered, baseline data (such as age at registration, sex, pregnancy status,

clinical stage, etc.) are recorded on patient treatment cards and copied into the clinic register.

• These details do not change over time and tallying of these data needs to be done only once when

reporting on new patients registered during the reporting month or quarter.

• Page summaries in the clinic registers are filled as soon as each page is full. Count the number of

circled values for each column on the page.

• Monthly or quarterly registration reports are obtained by adding the page summaries from each

page in the respective reporting month or quarter.

• Cumulative registration reports are obtained by adding the data from the new monthly or

quarterly registration report to the data from the previous cumulative registration report.

• Data elements in most sections should add up to the respective total number of patients

registered.

o Males, non-pregnant females and pregnant females must add up to the total number registered.

o Age groups must add up to the total number registered.

o ART status (first time initiations, re-initiations, and transfer ins) must add up to the total number registered.

• Some registration data (such as the number of patients with KS at the time of ART initiation) are

counted separately and are not part of a section. These data elements are not expected to add up to the total number registered.